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CMS Glossary

A Glossary of terms used in the CMS

A to E

Administrator
A CMS role identified in MDS.
The person who can administer and troubleshoot the CMS branch for the faculty or business unit. This role is usually assigned to a faculty/divisional webmaster.
Approve
When content is approved, it is copied from a WORKAREA to the STAGING area. The approval step can be either self-approval or via another approver.
Approver
A CMS role identified in MDS
A person who is authorised to approve content for web pages
Author
A CMS role identified in MDS
A person who contributes content for web pages
Backing Store
Old name (version 5.5.2) of the ContentStore
Branch
A logical structure within the file system which can contain one or more workareas and one or more sub branches.  A branch has an owner and a group for sharing. 
CMS
Content Management System
Content Centre (Standard and Professional)
Different methods of displaying and working with the data within the CMS. Content Centre Standard is best suited to Authors, and Content Centre Professional is best suited to administrators.
ContentStore
The Object Database that stores all CMS files
DCR
Data Capture Record - obsolete language. Form Entry is the preferred name.
DCT
Data Capture Template - obsolete language. Form is the preferred name.
A web form that captures web page content.
Deploy
Copy completed content from the STAGING area to the website
Edition
A snapshot of the files in a staging area at a given point in time
Editor
A CMS role identified in MDS
A CMS developer who can develop templates and assists in management of the CMS branch.

F to N

Form
A CMS file that guides the creation and controls the appearance of content. Form was previously called DCT.
Form Entry
The information you enter in a blank form. Form entry files are stored in locations you select within the templatedata/form_category/form_type/data folder in your workarea. Form Entry was previously called a DCR.
FrontOffice
An optional component that integrates with Microsoft Office to enable uploading of files to CMS.
Get Latest
Brings staging area content that is different from the workarea content into the workarea.
Group 
A list of valid CMS users of a particular part of the file structure such as a branch, workarea, or directory.  The group must have a group name, and at least one member of the group must have the CMS role of approver
JAD
Joint Analysis and Design
Job
An instance of a predefined workflow. A listing of currently active jobs can be accessed via 'Workflow' tab in Content Centre Professional
Local Files Manager
Local Files Manager (previously known as Launchpad) copies files from the CMS to your local PC and launches the appropriate application to edit that file. For instance, if you elect to edit an excel spreadsheet from the CMS, Local Files Manager will start Excel with that file loaded
Lock
A mechanism to prevent multiple authors working on the same file. A locked file shows a padlock or key icon in CMS. The key icon shows that you are the owner of the lock
Master
A CMS role identified in MDS
A system maintenance role. The person who administers the CMS system, managing configuration files and applying system patches
MDS
The Monash Directory Service
Metatagger 
The product that assists in applying metadata to web pages in CMS

O to Z

Presentation template
A CMS file which holds a description of the presentation of a web page in XML format
Role
A set of capabilities that can be applied to a person in the CMS
Server
The Computer hardware that runs the central Content Management System service
Staging Area
An area containing the latest version of each file ready for deployment. This area is named STAGING
Sub-Branch
A logical structure in the file system which contains one or more workareas.  A sub branch has an owner and a group for sharing
Submit
After you perform an action on a file, you must submit the file so that it can be approved and integrated into the staging area. For example, if you edit a file in your workarea, you must submit it so that your changes can be reviewed and promoted to the staging area when approved. When your work reaches the staging area it is integrated with the work of other contributors into publishable, deployable content
Tag
Provide metadata for a file. MetaTagger can partly automate this process by suggesting values for the metadata fields
Task
A single step that is part of a job
TeamSite
The software package that provides the Content Management Services
Workarea
An area where individuals or teams can work on files prior to moving them to the staging area
Workareas in the CMS generally are called main. In the interface, workareas are shown in capitals, WORKAREA
Workflow
A workflow is a model of a process which can be used repeatedly to run that process and can link together both automated and manual tasks 
XML
Extensible Markup Language
An International standard for flexible text format from W3c 
This standard is used extensively in the CMS
 
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